Finance Assistant - Miami
| Industry: | Accounting |
| Type: | Full-Time |
| Location: | Miami, United States |
| Salary: | $40,000 - $50,000 USD including |
| Last Updated: | 26 May 2015 |
Description:
To provide a full administrative service within the Finance Department.
This role primarily deals with day to day financial administrative duties, with particular focus on the efficient processing of invoices and orders, as well as financial reconciliation accounting.
The role provides administrative support to the Finance Director to contribute to the smooth running of the Finance department
There is also a supplementary requirement to assist the Sales & Marketing team at times of heavy workload in Sales administration
This role has no direct reports and reports to the Finance Director in the UK.
RESPONSIBILITIES:
Provide full administrative support on the Sage accounting system, such as the setting up of new users
Responsible for the processing of sales and purchase orders, including month end reconciliation
Process supplier invoices including Amex credit card statements
Reconcile at month end bank statements with corresponding transactions
Run Debtors Reports and send out statements, contact overdue customers for payment.
Maintenance of the supplier database
Processing of expenses and completion of relevant forms (credit cards and cash)
Processing of the Monthly Sales & Use Tax Return
Undertake ad hoc tasks, as and when requested by the Finance Director
Responsible for the opening and distribution of the daily post
Assisting the Sales & Marketing team in Sales administration
KEY EXPERIENCE/SKILLS:
High attention to detail
Use of MS Excel, Word and Outlook to intermediate level
Knowledge of Sage accounting packages essential
Proven experience of invoice, ledger and bank reconciliation; requiring limited supervision
Strong numerical and verbal ability
Experience of working to tight timescales, to meet key financial deadlines
Flexibility in dealing with changing priorities
Ability to work under pressure
Maintenance of strict confidentiality
Ad hoc (infrequent) travel to the UK office may be required
KEY COMPETENCIES:
Communication: to be able to liaise with a range of third parties including suppliers with confidence
Relationship building: developing strong collaborative relations with suppliers and creditors
Team work: able to support other team members in achieving the department’s goals
Time management: able to effectively prioritise to achieve goals
***PLEASE ONLY APPLY IF YOU ARE IN OR CLOSE TO MIAMI AND HAVE THE RIGHT TO WORK & LIVE IN THE USA***
This role primarily deals with day to day financial administrative duties, with particular focus on the efficient processing of invoices and orders, as well as financial reconciliation accounting.
The role provides administrative support to the Finance Director to contribute to the smooth running of the Finance department
There is also a supplementary requirement to assist the Sales & Marketing team at times of heavy workload in Sales administration
This role has no direct reports and reports to the Finance Director in the UK.
RESPONSIBILITIES:
Provide full administrative support on the Sage accounting system, such as the setting up of new users
Responsible for the processing of sales and purchase orders, including month end reconciliation
Process supplier invoices including Amex credit card statements
Reconcile at month end bank statements with corresponding transactions
Run Debtors Reports and send out statements, contact overdue customers for payment.
Maintenance of the supplier database
Processing of expenses and completion of relevant forms (credit cards and cash)
Processing of the Monthly Sales & Use Tax Return
Undertake ad hoc tasks, as and when requested by the Finance Director
Responsible for the opening and distribution of the daily post
Assisting the Sales & Marketing team in Sales administration
KEY EXPERIENCE/SKILLS:
High attention to detail
Use of MS Excel, Word and Outlook to intermediate level
Knowledge of Sage accounting packages essential
Proven experience of invoice, ledger and bank reconciliation; requiring limited supervision
Strong numerical and verbal ability
Experience of working to tight timescales, to meet key financial deadlines
Flexibility in dealing with changing priorities
Ability to work under pressure
Maintenance of strict confidentiality
Ad hoc (infrequent) travel to the UK office may be required
KEY COMPETENCIES:
Communication: to be able to liaise with a range of third parties including suppliers with confidence
Relationship building: developing strong collaborative relations with suppliers and creditors
Team work: able to support other team members in achieving the department’s goals
Time management: able to effectively prioritise to achieve goals
***PLEASE ONLY APPLY IF YOU ARE IN OR CLOSE TO MIAMI AND HAVE THE RIGHT TO WORK & LIVE IN THE USA***
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